CONTINUOUS ENROLLMENT

Continuous Enrollment


DEFINITION
Effective Fall Quarter 2009, graduate students are required to maintain continuous enrollment from the time of first enrollment in a graduate program until completion of the degree (AS-692-09). Continuous enrollment is defined as being enrolled during Fall, Winter, and Spring quarters each year. This requirement is not retroactive to terms prior to Fall 2009.
REQUIREMENTS
  • Continuous enrollment is required for graduate students from the time of first enrollment in a graduate program until completion of the degree.
  • All graduate students must be enrolled in the quarter in which they graduate.
EXCEPTIONS
  • A student may be required to enroll in the Summer quarter if Summer is the quarter of degree completion.
  • The continuous enrollment requirement for graduate students applies to all graduate programs unless a program exemption has been approved.
PAYMENT
REQUIREMENTS
PAYMENT REQUIREMENTS
Students who fail to fulfill this continuous enrollment requirement will be not be permitted to graduate, even if all degree requirements have been completed, until payment has been made for all quarters of non-enrollment.


ENROLL
Students can maintain continuous enrollment by one of the following:
  • Enrolling as a regular student
  • Obtaining approval for an education or medical leave prior to the quarter when such a leave would begin
  • Registering in a special course designated for this purpose, during quarters in which they are not regularly enrolled
SPECIAL
COURSES
GS 597 is listed in the University catalog and is taken through Cal Poly Extended Education. GS 597 is a one-unit course offered credit/no credit; credits in GS 597 do not count toward meeting degree requirements. As of Fall 2018, the GS 597 fee shall be $349 per unit. This new fee applies to students who matriculate as graduate students for the first time in Fall 2018 or later. Those who are matriculated in a graduate degree program prior to Fall 2018 will be charged the per unit rate of $289.
HEALTH SERVICES
Only Cal Poly students who have paid the Health Services Fee are eligible to access services at Campus Health & Wellbeing. Cal Poly students cannot choose to pay this fee if the fee is not automatically applied to their student account, nor can they opt out of paying the fee. For more information, please visit https://hcs.calpoly.edu/.
REC
CENTER
Rec Center membership may be purchased directly from the Rec Center. For information, please see http://www.asi.calpoly.edu/recreation_center


Registration Deadlines


Continuous Enrollment Registration Forms Due
Summer 2018 September 7, 2018
Fall 2018 December 14, 2018
Winter 2018 March 22, 2019
Spring 2018 June 14, 2019

Note: The standard university late fee of $25 may apply if registering for a term after its respective deadline.

As of Fall 2018, the GS 597 fee shall be $349 per unit. This new fee applies to students who matriculate as graduate students for the first time in Fall 2018 or later. Those who are matriculated in a graduate degree program prior to Fall 2018 will be charged the per unit rate of $289.



LEAVE OF ABSENCE
LEAVE OF ABSENCE
  • Students on approved university leaves of absence, as defined in the University catalog (Medical Leave; Planned Educational Leave) are not required to enroll during the leave period.
  • In order for Planned Educational Leave to qualify for exemption from the continuous enrollment requirement, the leave must involve a formal education activity approved by the Dean of Graduate Education


Registering in GS S597


Enrollment Guidelines

Complete Continuous Enrollment Guidelines and Registration (PDF) from Cal Poly Extended Education, Science Building 52, Room E34. Monday through Friday, 8am to 5pm.

Return Form

Return form to Extended Education, Science Building 52, Room E34, by fax to (805) 756-5933 or via email to extended@calpoly.edu.

NOTE: Extended Education will evaluate the number of units required for you to be current in your program and verify this amount with you if our assessment differs from your own.

Precautions

All holds must be removed before enrollment is processed. Also, enrollment cannot be processed for terms beyond expected graduation term.

See https://registrar.calpoly.edu/grad_eval_grad_student

Confirmation

Once enrollment is processed for the agreed amount of units, an email confirmation will be sent.

Payment

Charges will appear in your student account at the time of enrollment and will be due in 3 days. It is your responsibility to log-in to your student portal and pay fees.

Read the procedure on how to pay your course fees.

Enrollment Guidelines

Complete Continuous Enrollment Guidelines and Registration (PDF) from Cal Poly Extended Education, Science Building 52, Room E34. Monday through Friday, 8am to 5pm.

Return Form

Return form to Extended Education, Science Building 52, Room E34, by fax to (805) 756-5933 or via email to extended@calpoly.edu.

NOTE: Extended Education will evaluate the number of units required for you to be current in your program and verify this amount with you if our assessment differs from your own.

Precautions

All holds must be removed before enrollment is processed. Also, enrollment cannot be processed for terms beyond expected graduation term.

See https://registrar.calpoly.edu/grad_eval_grad_student

Confirmation

Once enrollment is processed for the agreed amount of units, an email confirmation will be sent.

Payment

Charges will appear in your student account at the time of enrollment and will be due in 3 days. It is your responsibility to log-in to your student portal and pay fees.

Read the procedure on how to pay your course fees.